Expense Management

Many organisations deal with hundreds or thousands of expenses claims every month, including petty cash, expense returns and credit cards. Any inefficiency on completing, authorising and, most importantly, controlling expenses is costly for HR teams, finance and senior management.

The Expense Management module automatically deploys the electronic expense forms to each employee on a weekly or monthly basis and employees record their claims into this simple expense entry mechanism. By enabling automatic calculations, entries are completed easily, on time and to a uniform standard. Once submitted, the system electronically communicates to a preset manager for authorisation. This radically reduces timeframes and makes authorisation a fully secure process that can connect seamlessly to the finance review process or direct to payroll.

With our unique PIN sign-off feature, the control process has inbuilt security. The module allows different management levels to check and approve a claim relevant to their sign off level.

• It enables analyses of expenses with different breakdowns. This highly adjustable tool can present management with a real time view of expense cost by department, team or an individual at any time and makes sure that company policy is being enforced however complex the expenses scheme is within your organisation.
• By automating the expense management process with efficient routing and approval, Peoplesmart gives organisations strict control over expenses and reduces the time and the cost of administration. The whole process is easier, quicker and more secure.

If you would like to receive more information about Peoplesmart or request a free demonstration, please contact us now.